Central Administration

Central Administration

The Central Administration Department is the secretariat of the Central Tongu District Assembly and is responsible for the provision of support services, effective and efficient general administration and organization of the District Assembly. The Central Administration Department is headed by the District Co-ordinating Director. The Department is responsible for managing all sections of the assembly including; Records, Estate, Transport, Procurement, Accounts, Stores, Security, Management Information Systems and Human Resource Management. The Department also coordinates the;

  • General administrative functions
  • Development planning and management functions
  • Budgeting functions
  • Rating functions
  • Statistics and information services, and
  • Human Resource Planning and Development of the Municipal Assembly.
  • District PLANNING AND COORDINATION UNIT (DPCU)

    The DPCU is responsible for coordinating, monitoring preparation, implementation and appraisals of development plans of the Central Tongu District Assembly. It is headed by the District Planning Officer. HUMAN RESOURCE DEPARTMENT (H.R.D) This Human Resource Department is in charge of the career development and training, staff welfare and personnel functions of the office. It has training and Development and Personnel and Welfare sections and it is headed by Human Resource Manager.

    MANAGEMENT INFORMATION SYSTEMS (M.I.S)

    The unit provides leadership in the development and the application of IT/IM standards and quality assurance system in relation to the implementation, development and the deployment of IT/IM systems and resources. It also advises on the provision and maintenance of computers and other office accessories. The unit also contributes to addressing IT/IM problems and issues and provides leadership in the design and implementation of security measures to protect the IT/IM installations, infrastructure and systems.

    INTERNAL AUDIT UNIT

    The primary objective of Internal Audit function in the Assembly is to assist management in the effective discharge of their responsibilities. The scope of the IAU’s work is to determine whether the Assembly’s network of risk management, control and governance processes, as designed and presented by management, is adequate and functioning.

    Protocol Office

    The Protocol unit is one of the Units under the Central Administration. The protocol office ensures that all custom and regulatory dealing with diplomatic formality, precedence and etiquette are organized in advance and seamlessly orchestrated. The protocol office creates a distraction- free environment to ensure that relationships can be developed, issues can be resolved and all objectives met. The Unit plans and host special events within the Assembly, plan and orchestrate meetings, conferences, and ceremonial events and functions in their entirety. As part of its responsibilities, the Unit utilizes the organizational order of precedence for proper seating and introductions. The Unit also receives, greet and escort visitors, Research and manage gift selection, Organize appropriate security and transport and Flag positioning and placement.

    Information Service

    The District Information Services Department is responsible for disseminating government policies to people within the District. The Department is tasked with the responsibility of sensitising and educating citizens on various activities (E.g: health screening exercises, street hawking, On-Street parking, etc.) organized by the Assembly. The Department also reports on the Assembly's monthly activities and Daily activities and ensures that these reports are duly submitted to top management of the District and the Ministry respectively. MIS also sees to the compilation and timely delivery of Situational reports and Public Reaction reports within the Assembly to the Minstry of Local Government and Rural Development.

    Transport Unit

    The District Transport Unit manages all activities related to Transportation in the Assembly. They are responsible for the formulation and implementation of transport policies, they advise management of the Assembly on the purchase of new vehicles and spare parts. The unit also regulates and ensures the effective and efficient utilization of all official vehicles as well as ensuring adequate utilization of financial resources and the maintenance of all vehicles in the Assembly.

    District Security

    The Unit provides leadership to ensure the effective enforcement of security measures in the District and the Assembly. As part of the Unit’s responsibilities, they liaise with the security Services to address security related matters, plan and executive security measures as well as reviewing old security measures periodically to improve upon the standard and ensure a high level of security. The unit also appraise direct reports for the Assembly

    Procurement & Logistics

    The unit provides strategic direction for the achievement of the overall objective of the procurement function in the Service. The unit plans and coordinates activities related to procurement, manages the development and implementation of the procurement plan, provides inputs for the preparation of the annual budget and liaises with service providers and other stakeholders to undertake procurement activities. It is also the responsibility of the Unit to ensure that the procurement activities are in harmony with the Public Procurement Act, 2003 (Act 663), supervise stores management and assets disposal as well as the Preparation and submission of Annual and Periodic Reports to the Public Procurement Authority